Minutes of the Cymdeithas y Dalar Committee Meeting 03.11.2010
The meeting
opened at 7.00pm to facilitate election of officials
Chair: J.
Katerina Dvorakova, minutes Pam Steane Price
1. Present & apologies.
Present: J.
Katerina Dvorakova, Craig Jones, Gareth Malkin, Anne van Mechelen, Margaret
Nicholls, Brian Price, Paul Rowland, Pam Steane Price, Geoffrey Williams, Peter
Williams.
Apologies
received
from Nigel Cox
2.a)
Election of honorary officials
Chair: Peter Williams (proposed MN,
seconded BP, all in favour)
Secretary:
J. Katerina Dvorakova will remain as acting secretary until next meeting
Following
officials unchanged from previous year -
Treasurer: Brian Price
Membership secretary: Margaret Nicholls
Wildlife: Anne van Mechelen
Library: Gareth Malkin
Site Development: Paul Rowlands
Health & Safety: Craig Jones
Promotion & Publicity: J. Katerina Dvorakova
Grants: Peter Williams
Education & Community links: Pam Steane Price
Gareth
Malkin agreed to represent CYD on the committee of Llandeilo Gardening Club. JKD
to forward the Club's contact details to GM
J. Katerina
Dvorakova remains a member of Transition Town Llandeilo's steering committee.
Shelley Pike
will continue to maintain CYD's website, although no longer a committee member.
The committee accepted her offer with thanks.
Chris
Bradley is willing to be co-opted onto the committee;
proposed MN, seconded PR. The committee look forward to welcoming Chris at the
next meeting.
b)
Signatories of the tenancy agreement
With the National Trust prepared to accept a maximum of four names, Brian Price
and Paul Rowland agreed to act as signatories.
3. Minutes of
meeting 06/10/2010 (accuracy)
The record of Chair (PW) and minute taker (BP) was omitted, as was the
committee's acceptance of CJ's suggestion of permanent Chair (AOB). With these
corrections the minutes were accepted as a true record.
4. Matters
arising not covered elsewhere on Agenda
None
5. A.G.M. 2010 -
review
Thanks were extended to PW for his chairing of the A.G.M. and to GW for
organising the raffle. PW suggested some changes to improve the running of
future A.G.M.s such as the provision of a table for Chair and that reports be
presented by responsible officials rather than through the secretary. After some
discussion it was agreed that, in view of time constraints, responses to raised
points be deferred to the next meeting.
6. Developments
concerning the site
a) New plots. The committee were sympathetic in principle to the provision of
some smaller plots and will consider the practicalities as an agenda item at the
next meeting. Plotholders will be consulted via mailings and personal contact.
b) Uncultivated plots. PR reported that seven plots were causing concern. Three
plotholders had promised action; letters would go out to the other four. Two
plots have been given up.
c) Drainage. PR and Brian Hancock (National Trust) are looking at onsite
drainage. PR will report back at next meeting.
d) Portacabin. Plans to resite the portacabin are moving forward. It was agreed
that Cymdeithas y Dalar will finance transportation to the sum of £200.
e) Onsite parking. Whilst the general agreement was that no cars should be
parked onsite, consideration needed to be given to special circumstances. The
situation was reviewed and will continue to be monitored.
7. Future events
and educational activities
CYD will maintain a presence at annual local events such as Party in Penlan Park
and Llandeilo Show and continue to work with community groups and organisations
such as the Dinefwr Green Group, Transition Town Llandeilo, the Federation of
City Farms and Gardens, Llandeilo Gardening Club and local schools.
JKD to copy round recent correspondence from Carmarthenshire Community
Challenge.
GW to provide contact details for Carmarthenshire 50+ forum's event on 18th
November
The Promotion & Publicity working party will liaise with other local groups to
take forward plans for a Christmas community event.
8. Updates by
officials
Treasurer: BP presented a financial statement showing an income
of £60.00 and expenditure of £321.81 for the period 01/10/10-03/11/10. With
£1679.89 carried over from the previous year, the balance to date is £1418.08.
BP called for requests for 2011 budget proposals.
Membership secretary: MN reported one new member and one late renewal.
She has received and responded to an email from Esyllt Harker querying onsite
practice. EH is happy with the response and will be invited to attend a 7.15
pre-meeting, should she so wish.
Wildlife: AvM - nothing new to report
Library: GM has 1 new book, giving a total of 17 books, 36 magazines
and 1 video
Site
Development: As well as drainage (see item 6c) PR is discussing with
the National Trust the possibility of planting shelter belts. Additional water
troughs are on the way, and two shed applications have been received; both
applications were approved by the committee
Health & Safety: CJ - nothing new to report
Promotion & Publicity: see item 7
Grants: PW reported that progress with TAyO funding is ongoing
9. Any other
business
PR raised the question of possible CYD ownership of machinery (tractors, ride on
mowers etc.) and insurance. GW offered to explore this avenue.
10. Date of next
meeting
The next meeting will be held in Home Farm Granary at 7.15pm on Wednesday 1st
December 2010. The meeting will be open to plotholders from 7.15 - 7.30pm
Gareth Malkin and Geoffrey Williams apologise in advance for their absence.
The meeting closed at 9.40pm